2022 Parish Council Minutes of Meetings

OWMBY-BY-SPITAL PARISH COUNCIL MEETING

10th May 2022

St Peters and St Pauls Church, Owmby by Spital

commencing at 7.15pm.

DRAFT NOTES

40/2022. Present - Cllrs Crompton Howe, Leah, Brooke, Swift and the Clerk – via conference call, Cllr Bunney & 3 Public.

41/2022. Apologies for absence – Cllr Mellor

42/2022. Public Participation – No public participation

43/2022. Reports from County & District Councillors & Police, if present

               Police report – no incidents

               Cllr Bunney – gave a report on traffic on the main road. A traffic unit has been reformed to monitor speed. Also, emergency planning by the resilience forum. Further details are likely to be rolled out in the near future.

44/2022. To receive declarations of interest in accordance with the 2011 Localism Act – None declared.

45/2022. To approve notes of the previous meeting held previously:

1. 8th March 2022 – resolved to accept the minutes as a true record.

46/2022. Matters arising from the March meeting –

1. Glebe Farm was visited 16 March – nothing further to report
2. Saxby Rd – no action taken to date
3. Memorial Fund – no response received from Mrs Fox to date

47/2022. Resolve to adopt the LGA (West Lindsey) Code of Conduct - Prop – Cllr Brooke, Second – Cllr Leah

48/2022. Correspondence

1. Letter to Charity Commission concerning the proposed changes to the Village Hall Trust Fund. Still awaiting a response.
2. Email from PKF Littlejohn concerning accounts reporting for OPC and CPC – The items requested by PKF have been provided to date and the subsequent AGAR information will be forwarded after this meeting.
3. A vote of thanks to the clerk for work undertaken to bring the accounts into line and for the excellent audit report received from the internal auditor.

49/2022. Platinum Jubilee

1. Zoom meeting planned for tomorrow to discuss the event. A sub committee has been formed and there is a core set of events arranged organized now. Parade, Big Lunch, Games for the children/sideshow games, Hogroast and Band in the evening.
2. There will be a break in the afternoon for a toast to the queen. Should we be playing the National Anthem ?
3. Children’s Fancy dress – character from the Queens reign.

50/2022. Policies

1. Resolve to accept amendment to CPC ToR relating to Grants – Prop Cllr Swift, Second Cllr Leah
2. Resolve to accept amendment to CPC ToR relating to Termination – Prop Brookes, Second Cllr Swift
3. Resolve to accept amended Standing Orders (additions for sub committees) – Prop Cllr Leah, Second Cllr Swift

51/2022. 5 year plan update – No update available.

52/2022. Cemetery update - Grass cutting going well. Rabbit damage seems less obvious than previously. Hedge needs cutting but it is now out of season. Dustbin in the cemetery has been emptied by Cllrs Elliott and Moulson- query obtaining bins from WLDC. Further interest in purchase of graves which should be re-invested in the cemetery.

53/2022. Highways Matters – Potholes Highgate Lane repaired. Cllr Bunney will enquire on timescales for removal of the trees.

54/2022. Discuss Planning Application 144674 – No concerns expressed

55/2022. Grass Cutting

1. A resident has provided a report on the type of grass on the field being the wrong type for the effect that is achieved. The grass was obtained for free at the start of the project for which the community is grateful but it is becoming apparent that the result is not what some of the community now desires. The report is available from the clerk on request.  
2. Suggestion to ask the grass cutters to trim an area around the goal.
3. Ask the grass cutters what length they anticipate getting the grass to eventually

56/2022. CPC Update  - Meeting planned for 15th May, Social Media has drawn a lot of attention and questions around why nothing has materialized and nothing has been done to date. Plans to highlight at the meeting what the cost is of professional equipment and to offer options to residents. There is also potential for funding from the old youth group which may be available to add to enhance the facilities.

Cllr Brooke shared the business plan for the CPC and this will form the basis for the presentation at the meeting. There will also be a questionnaire of requirements which will also gather demographics of those answering the questions. Also aim to indicate to the public that equipment needs to be maintained and equipment that needs supervision should be avoided.

CPC account stands at £7276.40 Which includes £544.66 from the Normanby by Spital Community Hall

Resolved to accept the revised business plan. Prop – Cllr Leah, Second Cllr Swift

57/2022. Finance Matters

1. To approve and sign the Council's Annual Governance Statement for the 2021/2022 Annual Return for the financial year ended 31.3.22 prior to submission for external audit. – Prop Cllr Swift– Second – Cllr Brooke
2. To approve and sign the Council's Annual Accounting Statements for the 2021/2022 Annual Return for the financial year ended 31.3.22 prior to submission for external audit. – Prop Cllr Swift– Second – Cllr Brooke
3. Balance at last meeting – £7330.39
   1. Payments and Receipts since last meeting –
      1. 2021/2022

2. Balance at Year end - £6623.12 which will be held in reserve.
   1. 2022/2023

3. Payments to be approved

• Approve to pay 50% of SLCC £60

58/2022. Meetings for forthcoming year

1. 24 May 2022 – Annual Parish Meeting,  Cllr Leah – apologies.
2. 12 July, 13 September, 8 November (Precept)

Meeting closed at 20.21