2022 Parish Council Minutes of Meetings

OWMBY-BY-SPITAL PARISH COUNCIL MEETING

27 September 2022

St Peters and St Pauls Church, Owmby by Spital

commencing at 7pm.

Chaired by Cllr Crompton-Howe

Present Cllrs Leah, Mellor, Swift and Welch                               

Public

NOTES

74/2022 – 1. To receive reports from County & District Councillors & Police, if present

                Report received from Cllr Bunney.

75/2022 – 2. Apologies for Absence  - To receive and accept apologies where valid reasons for absence have been given to the  Parish Clerk prior to the meeting.  - Cllr Bunney

76/2022 – 3. To formally note Cllr Welch as new councillor. – Noted and thanked for joining the team.

77/2022 – 4. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation – None declared

78/2022 – 5. To approve as a correct record the notes of following meetings of the Parish Council and to authorise the Chairman to sign the official minutes

a. Meeting held on 12 July 2022 – Resolved to accept as a true record.

79/2022 – 6. Policies & Documents

a. To resolve to accept the following

Publication Scheme under the Freedom of Information act 2000

Statement of Internal Controls

Document Retention Policy

Proposed - Cllr Mellor , Second – Cllr Swift – All in favour.

80/2022 – 7. Highways Matters – Pavements have been completed to a “reasonable” standard and will probably need to be revisited before to long.

81/2022 – 8. Ash Tree – to consider quotes and appoint a contractor to remove the Ash Tree            

Resolved to remove the tree to ground level. Too look at the possibility of saving some 3ft lengths of branches for creating pillars around the woodland area.

Resolved to appoint Tree Man Dan to carry out the work.

82/2022 – 9. CPC Update

To appoint a replacement Councillor to the CPC following the resignation of Cllr Brookes.

a. Cllr Welch appointed.

Note ROSPA Report

Noted

Resolve to accept existing DBS Checks for Cllrs Moulson and Leah and also Mrs B Moulson.

Resolved to accept. Cllr Leah will also carry out some training in the future.

Resolve to appoint a responsible person to carry out monthly safety checks of the Community Park

Resolved to appoint Cllr Moulson.

Resolve to agree Community Park 5 year plan be referred to as  “Strategic Plan” for the basis of Grant applications and to add a sub title to indicate that it is dependent upon grants and fund raising. – Resolved

Resolve to increase the budget allocation for the swings in order that suitable ones can be obtained. Proposed – Cllr Mellor, Second – Cllr Swift – Resolved

Note update on Swings, Goal Posts and Electricity supply. – Noted

83/2022 - 10. To note progress with land purchase proposal - Noted

84/2022 - 11. To discuss - Jubilee Green Canopy

Free bundle – approx. 30 trees (whips)

Cllr Swift has obtained a quote for 175 whips along with the relevant protection and stakes.

Clerk to obtain quotes for Flailing the land inside the Highgate Lane end to tidy it up in preparation for planting trees. Cllr Swift to get quote for a specific commemorative tree.

85/2022 - 12. Finance Matters

Election of a Finance and Audit sub committee –

Cllrs Mellor, Swift, Welch

To note the correspondence concerning the External Auditor Appointment

Arrangements - Noted

Resolve to donate £250 to the CPC – Resolved

86/2022 - 13. Finance

Balance b\f = £6553.58 + Reserve of £6623.12 = £13176.70

Payments to approve retrospectively.

Payments to approve

Balance c\f

Balance c\f = £4313.33 + Reserve of £6623.12 = £10936.45

87/2022 - 14. Date of next meeting – 15 November 2022

November meeting – Hedges around cemetery.

Spraying around sets.