March 2021 Minutes
OWMBY BY SPITAL PARISH COUNCIL
Minutes of the Council Meeting held via Zoom on March 24th 2021
PRESENT: Cllrs G. D. Crompton-Howe (Chairman), I Brooke, D Leah, D Mellor and the clerk
1 member of the public
18.21 APOLOGIES FOR ABSENCE- None
19.21TO RECEIVE DECALRATIONS OF INTEREST IN ACCORDANCE WITH THE 2011 LOCALISM ACT- None
20.21 REPORTS FROM POLICE, DISTRICT COUNCIL AND COUNTY COUNCIL-
Police report listed 3 incidents. 1 crime- criminal damage.
Cllr Leah reported and incident of drug taking and damage near golf course.
Cllr Summers reported that WLDC are progressing well with the development near Caenby Corner. Over 40% of adults have had their Covid vaccinations in WLDC. A lateral flow testing station is being set up in Gainsborough. WLDC have been checking shops and businesses in the area to check Covid compliance. Grant funding for in excess of £8m has been paid out to businesses affected by Covid in the local area. WLDC have been awarded CIL payments to fund improvements in the area- schooling and affordable housing being listed. £110,000 drawn down for primary care facilities in the district. From monies received from the sales of metals from crematorium £10,000 has been gifted to St Barnabas hospital.
21.21 PUBLIC PARTICIPATION-
None
22.21 APPROVAL OF NOTES OF THE MEETING HELD 12th January 2021
Resolved that the notes of the meeting be approved & signed as correct Minutes of the meeting.
23.21 MATTERS ARISING FROM JANUARY 2021 MEETING
None
24.21 CONFIRMATION OF APPOINTMENT OF NEW PARISH CLERK
Resolved to appoint Julie Haycraft.
25.21 PARISH COUNCILLOR VACANCY FOLLOWING RESIGNATION OF CLLR CARTER
Clerk has notified WLDC. Notices have been placed on noticeboard. Awaiting further correspondence from WLDC.
Cllr Crompton-Howe recorded a vote of thanks for Sara Carter’s time on the parish council.
26.21 TO RESOLVE AND APPROVE THE VOLUNTEERING AND SAFEGUARDING POLICIES
Resolved to approve the volunteering and safeguarding policies following amendments to include and audit trail/version history and disclaimer regarding changes being made once printed. Legislation to be listed. Safeguarding training will need to be considered. Cllr Leah recommended that the councillors should be DBS checked. It is not necessary for it to be an enhanced DBS check. Parish council will need to decide whether the PC will accept a DBS check from another organisation. It is currently best practice to have the DBS checks reviewed every 3 years. Cllr Leah stressed the importance of ensuring that the policies are implemented.
Cllr Crompton- Howe proposed Cllr Leah to be the designated safeguarding lead for Owmby PC.
Cost of first aid training to be investigated.
A copy of the safeguarding policy to be forwarded to Cllr A Hanson at Normanby PC.
27.21 -COMMUNITY FIELD AND CPC UPDATE
Annual plan and budget were unanimously accepted at the last CPC meeting. This will now be presented at the joint meeting between the councils.
As a health and safety matter it was noted that the field is currently not fully accessible and the entrance at Highgate Lane needs some improvements.
Some events are planned- sunflower competition, due to start on 1st April, Scarecrow Festival towards the end of June and a spring bank holiday raffle.
Next CPC meeting to be held 30th March.
CPC does hold an asset register.
Signs to be erected to say that dogs on the field should be kept on leads.
28.21 CEMETERY MATTERS
Owmby have paid their half of the invoice for the path improvements.
Cllr Brooke to place turf in rabbit holes to see if that deters the rabbits and prevents further damage.
29. 21- TO DISCUSS AND RESOLVE THE 5 YEAR PLAN
Cllr Brooke has circulated the updated version of the 5 year plan.
Cllr Mellor proposed the 5 year plan is adopted. Seconded Cllr Leah. Resolved to accept the 5 year plan.
It was suggested that the cemetery should be the first stage of the 5 year plan.
Cllr Leah and Cllr Brooke to contact Normanby PC regarding forming a working party from the two councils.
30. TO DISCUSS AND RESOLVE THE POSITION OF VILLAGE PLANTERS AND BUDGET
There are 4 planters available. Cllr Crompton-Howe has some compost he will donate.
It was suggested that a mixture of shrubs, bulbs and flowering plants be planted in them.
Planters to be placed on Fen Road facing down Saxby Road (Carter’s Corner).
Owmby Cliff Road near village sign.
Highgate Lane/Normanby Road
Normaby Road by Owmby entrance to community park.
Cllr Summers to provide a grant towards the cost of the planters.
31.21 HIGHWAYS MATTERS.
Pothole on Highgate Lane has been filled.
32.21 PARISH COUNCIL BANK ACCOUNT
Owmby has a current account and a reserve account.
Clerk currently looking at moving accounts to the Unity Trust Bank.
Chairmans clarification note - Along with opening the new accounts the clerk will take on the role of financial officer for both OPC and CPC and prepare both sets of accounts for the auditor each year.
33.21 Finance and accounts for payment
Payments Made between meetings
Contribution for CPC Bin £100
Resolved to pay
C Wright- Salary and Expenses and (Zoom VAT)- £440.38
WLDC- Cemetery Rates- £155.33- To seek clarification whether this should be exempt.
LALC annual subscriptions-£138.21
MKS – Grass Cutting - £96
34.21 PLANNING MATTERS
PA141729- Land South of Fen Road- GRANTED.
35.21- DATE AND TIME OF FUTURE MEETINGS
Joint meeting with Normanby- TBC
OPC meeting-11th May (Annual Parish meeting and Annual Council Meeting, 13th July, 14th September, 9th November).