May 2023 Minutes
OWMBY-BY-SPITAL PARISH COUNCIL MEETING
16 May 2023
St Peters and St Pauls Church, Owmby by Spital
commencing at 7pm.
Present Cllrs Crompton Howe, Leah, Swift and Welch
Public – One
Meeting commenced at 7.01pm
There was correspondence ahead of the meeting from a parishioner expressing concern over the vandalism occurring in the community park. There was a suggestion to investigate CCTV coverage of the area. The council agreed that the clerk would look into this and bring it to a future agenda.
NOTES
Cllr Leah Chaired the start of the meeting.
26/2023 Election of Chairman and sign the declaration of acceptance of office.
Nominated – Cllr Graham Crompton Howe
Cllr Swift – Proposed
Cllr Leah – Seconded
RESOLVED to appoint Cllr Crompton Howe as Chair. Declaration of acceptance signed at the meeting in presence of the clerk.
27/2023 Election of Vice Chairman and sign the declaration of acceptance of office.
Nominated – Cllr Denise Leah
Cllr Crompton-Howe - Proposed
Cllr Welch – Seconded
RESOLVED to appoint Cllr Leah as Vice Chair. Declaration of acceptance signed at the meeting in presence of the clerk.
28/2023 Co-option of new councillor
Mr Davis had come forward to be co-opted onto the council as there was a vacancy following Cllr Mellor not re-standing.
Cllr Crompton Howe - Proposed
Cllr Welch – Seconded
RESOLVED to Co-opt Mr Michael Davis to the council. Declaration of acceptance signed at the meeting in presence of the clerk.
Cllr Davis then joined the meeting as a Parish Councillor
29/2023 Chairman’s welcome and opening remarks – Cllr Crompton Howe welcomed Cllr Davis to the council. He thanked the councillors and clerk for their support over the last year. The council has worked together as a team and continued with a professional and friendly attitude to the issues faced. Thanks were also extended to Cllr Mellor for his service to the Council over the passed years.
30/2023 To receive reports from County & District Councillors & Police, if present
Cllr Duguid has been elected as District Councillor. – he was not present.
Cllr Bunney had previously sent comments to the clerk as follows:
There are issues county wide over policing. There are 7 PCSO’s based in Gainsborough. 4 will be covering Gainsborough and the remaining 3 will cover Gainsborough and surrounding area. Normanby by Spital will only have 1 PC covering our area based at Welton.
Concerns over road flooding. (Cllr Davey – is the lead in this area). Cllr Bunney will raise the gully issue with Highways.
Rural Prosperity Fund is available for applications. – Expression of interest form should be completed.
There was no police report
31/2023 Apologies for Absence - To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting. None Received
32/2023 To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation - None
33/2023 To approve as a correct record the notes of following meetings of the Parish Council and to authorise the Chairman to sign the official minutes
Meeting held on 14 March 2023 RESOLVED
34/2023 CPC Update
Events Update
Car Boot moved to 10th June due to clash with football.
Tea party has been postponed due to cost implications
Events need to be published.
Accounts Update –
Funds £4445 as at 31 March 2023. £1,051.06 due to be transferred from OPC to the CPC in respect of VAT refund for 2022/2023.
Purchase order has been raised for the electricity connection and funds from iGas are on the way.
Swings update
Cllr Widdison is to provide the list of materials required for installing the swings and they will be installed when weather and time permit.
Health and Safety Update
The barbed wire has been removed from the old orchard. Cllr Moulson continues to check the equipment.
Grant Update
iGas grant is forthcoming. In order to apply for grants a project needs mapping out so it is suggested that we have a review of what projects we need and how to present them. Details of the Rural Prosperity Fund have been shared with the CPC.
35/2023 Cemetery update
Plots continue to be purchased and headstone permits providing revenue to the council.
36/2023 Policies –
Vexatious Complaints Policy – RESOLVED
Community Park Terms of Reference – RESOLVED
Safeguarding policy – Review (no changes) - RESOLVED
Volunteer Policy – Review (no changes) - RESOLVED
Risk Management Policy – Review (no changes) - RESOLVED
Social Media Policy – Review (no changes) - RESOLVED
List of Cemetery Charges – Review (no changes) - RESOLVED
37/2023 Village Planters
RESOLVED to allocate £50 to purchase plants.
38/2023 Finance Matters
To approve removal of Cllr Mellor as Signatory – RESOLVED
To approve Cllr Swift as a new Signatory – RESOLVED
To approve and sign the Council's Annual Governance Statement for the 2022/2023 Annual Return for the financial year ended 31.3.23 prior to submission for external audit. RESOLVED
To approve and sign the Council's Annual Accounting Statements for the 2022/2023 Annual Return for the financial year ended 31.3.23 prior to submission for external audit. RESOLVED
RESOLVED TO APPROVE ALL PAYMENTS as shown on the bank reconilliation.
39/2023 Next scheduled meetings
Tuesday 11 July- changed from previously advertised
Tuesday 19 September – Apologies received from Cllr Leah
Tuesday 14 November - changed from previously advertised
Meeting closed at 19:44