July 2020 Minutes
OWMBY BY SPITAL PARISH COUNCIL
Minutes of the Council Meeting held in the Parish Church on 30th July 2020
PRESENT: Cllrs G. D. Crompton-Howe (Chairman); S Carter, I Brooke, D Leah, D Mellor and the clerk
22.20 APOLOGIES FOR ABSENCE None
23.20 TO RECEIVE DECALRATIONS OF INTEREST IN ACCORDANCE WITH THE 2011 LOCALISM ACT
None
24.20 REPORTS FROM DISTRICT COUNCIL AND COUNTY COUNCIL
None
25.20 PUBLIC PARTICIPATION
None
26.20 APPROVAL OF NOTES OF THE MEETING HELD 28th January 2020
Resolved that the notes of the meeting be approved & signed as correct Minutes of the meeting.
27.20 MATTERS ARISING FROM NOVEMBER 2019 MEETING
Cllr Leah reported that the defibrillator is now controlled at Gainsborough rather than Grantham. Training to be postponed until COVID 19 restrictions have been lifted.
28.20 COMMUNITY FIELD UPDATE
Financial report to be circulated. Cllr Brooke reported that the play equipment is now open. Risk assessment is on the Owmby website should anyone wish to see it. The CPC hasn’t met for a number of months due to Covid -19. There are some maintenance issues which need addressing and a meeting is to be organised in the near future. Cllr Mellor noted that some work has been undertaken in the community field. The councilors were unaware of who had done this but felt it could possibly be the electricity board making good from the work they carried out previously. Clerk to contact Normanby clerk to see if she is aware. It was reposted that the ditch is due to be cleared out and grass cutting is going ahead regularly. It was resolved to put £50 into the precept for maintenance for items such a wood preservative for the benches.
28.20 NEIGHBOURHOOD PLAN UPDATE
Normanby Parish Council have decided to undertake their own neighbourhood plan. Owmby Parish Council would still like to complete a joint plan. Owmby have applied to WLDC to complete their own plan should Normanby not change their minds.
29.20 CEMETERY MATTERS
Cllr Carter and Cllr Brook to visit the cemetery to make an action plan to forward to NPC. Repairs to the path have still not been undertaken. Cllr Crompton-Howe to contact the contractor.
30.20 HIGHWAYS MATTERS
Highgate Lane is still in a state of poor repair. Clerk to report again to LCC Highways. There is now rippling/uneven road surface on Owmby Cliff Road between the bridge and Honeypot Cottage. Clerk to report. Parish council to report again. Members of the public are able to report highways issues at www.fixmystreet.com
31.20 REVIEW AND UPDATE PARISH COUNCIL POLICIES AND PROCEDURES
Item to remain on the agenda. Cllr Brooke to review and make more fit for purpose.
32.20 TO CONSIDER THE REQUEST TO PURCHASE A DOG WASTE BAG DISPENSER
Resolved to purchase a dispenser.
33.20 PARISH COUNCIL BANK ACOUNTS
Lloyds Bank will not open a new account. Resolved for the Clerk, Cllr Mellor and Cllr Crompton-Howe to visit a Natwest branch and try to sort the current issues.
34.20 Finance and accounts for payment
Financial report was circulated
Balances (as of most recent statement)
Current account (3rd July 2020) £ 7470.62
Reserve account (4rd July 2020) £ 5122.87
£12593.49
Money held in reserve for CPC £3529.58
Total Owmby PC reserves £9063.91
Payments received
£67.53- NPC ½ cemetery rates
Payments Made between meetings:
£135.07- Cemetery rates
£136.64- LALC Annual subs
£180- Open Plan NP
£120- Green Grass- Grass/hedge cutting
£418.90- C Wright Salary and expenses
£96- MKS – Grass cutting
£93.36 Greengrass- Grass cutting
£96.00 MKS- Grass cutting
£3800- Groundwork UK- NP Grant underspend
£422- C Wright – Salary and expenses
£192- MKS- Grass cutting
Accounts for payment:
Resolved to pay:
Owmby PCC -£100 church hire 2019/20 meetings
Normanby PCC- £282.50- CPC grass cutting
Zurich Insurace- £257.60
MKS Groundcare- £96 – Grass cutting
Annual return 2019/20
The clerk presented the year end accounting statements prepared to proper accounting practices for the period 1st April 2019 to 31st March 2020. Thanks to the internal auditor P Yarnell at Cassells, Market Rasen.
Resolved:
- To approve the Annual Governance Statement
- To approve the Accounting Statement for the period
35.20 RECRUITMENT OF NEW CLERK-
Parish Councillors agreed the wording of the job advertisement, resolved to advertise the position on the LALC website.
36.20 ITEMS FOR THE NEXT AGENDA
Review and update parish council’s policies and procedures
Clerk recruitment
Floral decorations for the village
37.20- PROVISIONAL DATE AND TIME OF NEXT MEETING- 15th September 2020. Meeting closed at 20.10